DocuSign - A Tool For Businesses To Triumph in Today's World

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For any business in the increasingly competitive world we are in today, optimization of business processes is always a top agenda. eSignature is one way businesses are achieving efficiency. With eSignature, businesses close deals and sign contracts online in a very short period since they eliminate the slow and tedious paper processes. With electronic signature, the cost of fax machines, some offices supplies, and shipping fees is minimized or eliminated in some cases. Firms that have implemented eSignature, have saved valuable money and precious time. The money and the time saved is what will give your business an edge over the competition.

It is important to note that electronic signatures on business contracts are as valid as ink signed signatures on paper. The enactment of the eSignatures in Global and International Commerce U.S. Federal law in 2000 made this a reality.One of the robust eSignature software available in the market today is the DocuSign.

DocuSign is an electronic cloud-based signature application. It enables organizations of all sizes to send, sign, approve and manage documents from anywhere, at any time and on any device. With DocuSign, you can send an electronic document to the signer, add a tag to the document to show where the individual should sign and specify the order in which the individual should sign. Using DocuSign, you can also embed signature fields into websites.

From DocuSign’s dashboard, you can see the status of all the documents you have received for signing including which stage the paper has reached in the signing process. It also sends reminders for pending signatures to those involved in the signing process. You can also sign documents in multiple languages. DocuSign has over a 200 million users worldwide and processes close to a million documents daily.

DocuSign offers the following important features

  • Support for a broad range of file types

DocuSign supports nearly all kinds of document file types from most applications like Microsoft, LibreOffice, etc. For the formats not supported by DocuSign, you can send the document from the application (this option is available to over 50,000 applications) to DocuSign by the help of DocuSign print drivers.

  • PDF form Conversion

With DocuSign, you do not have to prepare your PDF document for signing. Upon uploading it, DocuSign automatically converts the PDF fields to signer fields.

  • Automatic Tag placing

With DocuSign, you can tag individual lines of text so that whenever you paste them into a document, the tags appear in the right location automatically.

  • Power Forms

With the help of power forms, you can generate self-service documents for signature on demand. You, therefore, eliminate the manuscript preparation time.

  • Supplemental Documents

When sending a file to a signer DocuSign lets you enter terms and conditions, legal disclosures, etc. that you want the individual to acknowledge before signing the document. Furthermore, DocuSign allows the sending of the documents as a distinct part of an envelope.

  • Full Forms Functionality

DocuSign offers a wide range of form features including drop-down tags, text, numerical and currency field, checkboxes, radio buttons, etc.

  • Third-Party Data Fields

You can link your document to another third-party system so that data moves bi-directionally.

  • Data Validation

DocuSign offers the feature of restricting the type of data entered into any field thus reducing “not good order” transactions.

  • Serial, Parallel and Mixed Routing

DocuSign allows you to route your document and specify the signing order. You may require your user to sign one after another or have them all sign at the same time.

  • Templates

DocuSign allows you to prepare reusable templates with saved settings. They reduce document preparation time and standardize their development process.

  • Bulk sending

You can send a document to various recipients so that each receives a unique copy to sign. You just need to import a list of the signers.

  • Recipients Permissions

With DocuSign, you can define the actions of each recipient in your workflow. For instance, you can specify if the receiver is to sign, edit, or simply approve the document.

  • Document Visibility

When sending multiple documents, DocuSign allows you to restrict which signers can view and access specific forms; giving you the ability to protect confidential information.

  • Edit Document

DocuSign lets you edit documents. You can even complete incomplete forms.

  • Reminders and notifications

You can set up email reminders that will automatically remind your signers about the signing process or deadlines.

  • Authentication

DocuSign helps you confirm that your signers are who they say they are. Before a signer gets access to a document, they have to pass the multiple levels of authentication set up by DocuSign.

For your businesses, DocuSign will offer you the following benefits

  • Reduced paperwork
  • Easy and convenient way to conduct business
  • Faster turnaround times
  • Increase customer satisfaction score
  • Instant ROI since DocuSign works with the systems already existing in your business.
  • With over 200 million users and 300,000 companies, it has a proven record of reliability and trustworthiness.

Pricing

DocuSign has five plans to suit your needs.

  • Individual Plan - $10/month
  • Under this plan, you can only send five documents per month for signing. It is a single user.

  • Standard Plan - $25/month
  • The plan has a limit of ten documents per month. Allows custom branding and has the reusable templates feature.

  • Business - $40/month
  • Allows you to send unlimited documents for signing. Has all the professional plan features plus

    • Recipient types
    • Signer attachments
    • Form and field validation
    • Collaborative fields
  • Business Premium - $135/month
  • It has all the features of the business plan plus bulk send and power forms features.

  • Enterprise – call vendor for pricing.
  • Supports all the premium features plus the following features

    • Multiple Brands
    • Custom API integration
    • Offline sending and signing
    • Account Manager

    Drawbacks

    Though its customers highly rate the software, it has one major drawback. Compared to other similar software, DocuSign is too pricey. DocuSign price is about twice that of its competitors while the features are very similar.

    A penny for your thoughts!

    Stella E.: I love this idea! I volunteer with a non-profit organization that helps the homeless. We have to keep paperwork on all of the people we serve, and I help take the paper forms and input them into a database. We have been trying to find a way for awhile now to become paperless, but the only thing is that we have to have a signature on the paper. Having something like this would make it so we could be 100% paperless!
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    Chynna P.: I have used DocuSign in the past for contracts related to my freelance business. Their software is extremely easy to use and navigate, and I have previously used their standard plan with no complaints. Their eSigniture technology is such a life-saver in this day and age, truly so simple! However, this blog post helped to explain the many services that DocuSign offers that I wasn’t previously aware of! I think the price they charge is fair for the great customer service they offer, but I can see why some choose the cheaper competitors over DocuSign. Thanks for the informative post!
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    Jack Rabbit: DocuSign offers something similar to what has already been available for many years (graphics editing software) in an easier to use format. Rather than going somewhere to physically sign a document or waiting for it to arrive by mail or other delivery service, DocuSign offers the ability to electronically sign documents. Although simply typing your name is legally valid as an electronic signature, some places will still demand a written signature. In the past, a person could scan a piece of paper that they had signed, and edit it into an electronic copy of the document using photo editing software using the paintbrush or cut and paste tools. I've used DocuSign myself, or something similar to it. They send a text message to your smart phone so you can create a signature using a stylus or other object (for most of us who don't yet have touch screen monitors.) You send that back and it is saved in your account page. There is also a copy of your initials for when you just need to initial something rather than sign. Like most new things on the Internet, this one is probably a passing fad (like MySpace and Quarterdeck Mosaic and dial-up modems) that will be obsolete in a few years. Some new federal law will be passed or something. Perhaps you'll just have to click a check box and that will be legally binding as a signature.
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    Kathleen M.: This is a really thorough write-up. I've been using DocuSign in the last few months to help facilitate getting started as an independent contractor and to sign a lease in a new city. It was incredibly convenient to be able to digitally gather the signatures of people in other states - and even other countries - in one document, and the program's navigability gave me confidence that I had filled out my portion of the paperwork optimally, without missing any steps. I haven't had to deal with the pricing issue alluded to because I've not yet issued a document, but I agree that for convenience, customer-satisfaction, and reliability, DocuSign is a great choice.
    · · Reply
    Kathleen M.: This is a really thorough write-up. I've been using DocuSign in the last few months to help facilitate getting started as an independent contractor and to sign a lease in a new city. It was incredibly convenient to be able to digitally gather the signatures of people in other states - and even other countries - in one document, and the program's navigability gave me confidence that I had filled out my portion of the paperwork optimally, without missing any steps. I haven't had to deal with the pricing issue alluded to because I've not yet issued a document, but I agree that for convenience, customer-satisfaction, and reliability, DocuSign is a great choice.
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    Rickard (Rick) Wiles: DocuSign is a well-integrated eSignature software package that does much more than allowing documents to be electronically signed. It allows document drafts to be created with multiple features, including radio buttons, drop-downs, numerical and currency fields, checkboxes and more. It also makes it easy to create a document template with these same features. DocuSign's management features include the ability to specify and limit who can sign, review, or modify a document. It also links to third party software, allowing the document's information to move bi-directionally. Considering the capabilities of DocuSign, it's per-month pricing of from 10 to 135 US dollars is both reasonable and extremely modest - as validated by DocuSign having over 200 million users at 300,000 companies.
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    Albert M.: Processing signatures takes a lot of unnecessary time. At our office we need a handful of signatures from different departments, so we sign off, scan it into a pdf, email it to the next department, then they print it out and repeat the process. On top of that, if one department holds off on the signature, it stops the pipeline until they sign. Overall the amount of time scanning signatures is inefficient. We have been looking into using e signature software for a while because we really do need a lot of different signatures to be signed on a document. The Parallel and Mixed routing feature and the pdf compatibility would save us enough time that it is worth the cost.
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    Eve S.: This article was very informative and shows you the easy of using DocuSign! Oh technology you have grown into a very intricate yet at times easy to use beast!. I have used DocuSign many times during business matters. I think it is quite easy and very cost effective to use and it is 100% legal as if I/clients were to sign an actual paper or contract. I work with a company that hires U.S wide and faxing, emailing, meeting up or mailing some one can be time consuming and inconvenient. It delays the employment process by quite a bit.I think it is cost effective as well. Having to drop off contracts during traffic or long drives etc.. cost time/money. Overall DocuSign is convenient, easy to use and cost efficient!
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